OCAD Student Union Job Posting

Deputy Returning Officer (DRO)

Application Deadline:
May 22, 2024
Employment Contract
Apply via Email

Position Summary:

The Deputy Returning Officer (DRO) plans, organizes, and executes all stages of the OCAD Student Union elections process in order to fill positions on the OCAD Student Union Board of Directors. The DRO is responsible for ensuring the elections are implemented fairly and in accordance with the OCAD Student Union Elections Policy. The Deputy Returning Officer acts as the first point of contact for all inquiries regarding the elections and is responsible for decisions and rulings on candidate conduct throughout the campaigning and voting periods. 

Reports To:  Elections Committee

Working Relationship: Administrative Coordinator, Communications Coordinator, Outreach Coordinator, Finance Manager, Manager of Advocacy Services

Rate of Pay & Hours of Work: The position is paid $18.49 per hour plus 4% vacation pay and 8% in lieu of benefits pay, minus applicable deductions for income taxes, CPP, and EI. This position is paid bi-weekly upon submission of timesheets. The position is a maximum of 85 hours over a period of 5 weeks. Hours of work will be determined by employee availability at times agreeable to their supervisor.

 Responsibilities:

  • Coordinate the logistical planning and implementation of the elections with the support of the Elections Committee.
  • Administer the provisions of the OCAD Student Union Elections Policy and make judgments and rulings on matters regarding the election process.
  • Promote and advertise the elections widely alongside the Communications Coordinator and Outreach Coordinator to encourage students to run for positions and vote for candidates.
  • Set up the voting portal through IT Services, request the membership list from the Office of the Registrar, and test the voting portal the week before voting.
  • Oversee the in-person polling station, including scheduling shifts for poll clerks and ensuring adequate coverage.
  • Distribute nomination packages and verify each candidate’s completed package to ensure that it contains accurate information and that the candidate is eligible to stand for election under the Student Union’s By-laws and policies.
  • Act as a resource for candidates both online and in person, including the ability to answer all questions and concerns that arise about the elections and advise candidates in preparing campaign materials.
  • Respond to all inquiries regarding the elections promptly and no later than 24 hours during the campaign period.
  • Organize and coordinate events for candidates including a mandatory Candidate’s Information Meeting.
  • Communicate the results of the election to the Elections Committee, the candidates, and Student Union members.
Qualifications:
  • Experience in elections preferred (student government, municipal, provincial or federal).
  • Strong interpersonal and written communication skills and comfort with approaching new students to encourage them to run for positions and vote for candidates.
  • The ability to exercise critical thinking skills, good judgment, and the ability to make decisions under pressure within time constraints.
  • A willingness to learn and understand OCAD Student Union By-Laws, Elections Policy, and procedures in order to make informed and fair decisions throughout the elections process.
  • The ability to explain and teach policies and procedures in accessible language to those participating in the OCAD Student Union elections and students at-large (literature and background information will be provided to the DRO).
  • Professional work ethic, tact, and initiative.
  • Effective time management skills with the ability to meet deadlines while working in a rapidly changing and busy environment.
  • The ability to work in a team environment as well as independently with minimal supervision.
  • Experience working in not-for-profit organizations, student organizations, and/or arts organizations is not essential but will be considered an asset.
  • Friendly, polite, and professional at all times when acting on behalf of the Student Union.

How to Apply: Please submit applications, which include a resume and cover letter, to studentu@ocadu.ca by May 22nd at 5 pm. Questions and inquiries can be emailed to this same email address.

Please note that this posting is only open to current members of the OCAD Student Union.

Organization Description: The OCAD Student Union is an independent, democratically run student organization with approximately 5000 members, incorporated as a not-for-profit corporation. The OCAD Student Union operates a variety of programs, campaigns, and services on campus at OCAD University including: legal advice, advocacy services, campus food bank, community pay-what-you-can lunch, community development grants, social events and workshops.

The OCAD Student Union advocates for the best interests of OCAD University students, representing the student body in dialogue with OCAD U administration and governance bodies, as well as all levels of government. The OCAD Student Union represents the OCAD University student population within the Canadian Federation of Students as Local 25. Within the Toronto art and design community, the OCAD Student Union is represented by its subsidiary, Xpace Cultural Centre. Xpace Cultural Centre is a membership-driven cultural centre supported by the OCAD Student Union and dedicated to providing emerging and student artists, designers and curators with the opportunity to showcase their work in a professional setting.

The OCAD Student Union is committed to ensuring OCAD University campus and broader OCAD U community are inclusive spaces where all members are treated with respect and dignity. The OCAD Student Union operates with an anti-oppressive framework and a commitment to decolonization. We encourage applications from everyone, especially equity seeking groups who have historically faced systemic barriers and oppression. Please note that the OCAD Student Union strives to accommodate job applicants with a disability during the hiring process in accordance with the Ontario Human Rights Code and other applicable legislation. Please tell us if you require accommodations during the application process.